10 Best Egnyte Alternatives to Optimize Your Document Storage & Collaboration in 2024
Are you struggling to collaborate on Egnyte?
While it offers remote file access options, it’s plagued by file synching latencies.
With Egnyte’s document synching delays, your small business may experience editing conflicts as team members work with outdated documents.
A CKEditor survey revealed that 60% of people believe that great collaboration features are a must-have for text editors, which emphasizes the importance of excellent document collaboration software.
By leveraging the best Egnyte alternatives, you’ll get instant file syncing that reflects all the changes made to a file in real-time. This ensures that you’re working with the most up-to-date version of a file to avoid duplicating work.
You’ll also get other key document collaboration functions like real-time co-editing and the ability to lock files to prevent editing conflicts like overwrites.
In this article, we’ll discuss the best Egnyte alternatives to optimize your document storage & collaboration in 2024 to help increase your team’s efficiency.
Quick summary:
1. FileCenter – Best for cost-efficient cloud storage.
2. FileHold – Best for integrating with QuickBooks.
3. SmartVault – Best for handling large documents.
4. DocStar – Best for real-time document analytics.
5. Box – Best for multi-region data compliance.
Let’s get started.
3 Reasons to Consider a Great Egnyte Alternative
a) More document type versatility
If you’ve tried to use Egnyte to store image documents, you may realize it takes really long just to view and upload these files, let alone edit them. So you may need a complementary tool to accommodate these document types, which invites extra costs.
However, a great Engyte replacement enables you to work with various document types very effortlessly. It may even have an image-to-PDF converter that transforms uneditable file formats into documents you can easily search through and edit.
b) Simple co-editing features
Egnyte doesn’t have native co-editing features and therefore relies on complex integrations with Office and Google Docs to provide these capabilities. Overall, this creates a very clunky co-editing interface that makes it much harder to learn and use.
On the other hand, you can get simpler and more efficient online and real-time co-editing features that help you improve employee performance with an excellent Egnyte replacement. It can smoothen the learning curve to streamline collaboration.
c) Easier client file uploads
Egnyte enables your clients to upload documents via upload links within a public, login-free portal. However, this feature is quite complex, and document uploads sometimes fail, so you may have a hard time obtaining files from clients.
With a great Egnyte alternative like FileCenter, you get an extremely simple-to-use, secure, and dedicated client portal software. You can upload files with just one click from the user interface and this makes it easy to exchange documents both ways.
1. FileCenter
Need more affordable cloud storage?
FileCenter offers cloud cabinets with DropBox and Google Drive, among other cloud providers. This gives you 15 GB of free storage with integrations with Google Drive, for instance, making it one of the best Egnyte alternatives for cost-efficient cloud storage.
It also has a dedicated client portal that lets you share documents and progress reports with clients and co-workers to streamline collaboration.
What’s more, our software makes business document scanning easy with one-click OCR technology that enables end-to-end file digitization. This helps you digitize large volumes of documents quickly and with ease.
Best features:
- FileCenter offers a client portal that has 50GB of storage and accommodates unlimited guests. Via this portal, you can securely exchange information within your organization and also with vendors, clients, and other third parties.
- It utilizes a Tier 3 GDPR-compliant, AWS data center, which gives you over 98% of availability in terms of the uptime of your repository. This helps reduce business downtimes for your enterprise to maximize productivity and revenue.
- You can also set up FileCenter to use exclusively on your local business networks, and even customize shared settings for folders and files. So you can securely sync documents among multiple computers for seamless co-editing.
Pricing:
- 15-day free trial.
- Starting plan: $5/user per month.
Verdict
FileCenter offers cloud compatibility with cost-efficient cloud storage services like Dropbox, Sharepoint, and Google Drive, so you can store documents in the cloud without breaking the bank. Additionally, you get a great client portal through which you can securely share files and perform document requests to streamline collaboration.
2. FileHold
FileHold makes email file-sharing easier and more secure.
It’s a great Outlook management software due to its secure email service, FileHold Courier. This enables you to send, track, and accelerate document deliveries.
With its robust document version control, you’ll gain full visibility over document iterations, ensuring that teammates are always working with the latest files.
Want to manage QuickBooks documents better?
FileHold overcomes Egnyte’s massive synching issues with this accounting tool to provide an excellent software that integrates with QuickBooks. This enables you to save, update, and store invoices in real time to accelerate productivity.
Best features:
- FileHold provides web browser access to files that you store online, which enables remote access to documents on different systems. You can also use the Mobile FileHold app to manage files on mobile when you’re out of the office.
- You also get advanced document previewing, which provides a visual summary of the content of a file. This helps ensure that you’re sending the right files to teammates and it also enables recipients to view files without native software.
- It integrates with Microsoft 365 Teams to automatically synchronize documents that you’re collaborating on with FileHold. So you can seamlessly share documents directly across both platforms to greatly turbocharge collaboration.
Pricing:
- 10-day free trial
- Contact FileHold for pricing.
Verdict
If you want to sync QuickBooks with your document management solution, FileHold is an excellent choice to help unite data across both systems and avoid alienating invoices. However, I’ve noticed that its workflow designer is complex because you have to configure file lifecycles extensively, which makes document automation challenging.
3. SmartVault
SmartVault is great for working with large documents.
Whereas Egnyte has synching issues when you’re handling large files, SmartVault delivers a better document management system. So it’s one of the best Egnyte alternatives if you want to streamline storage and collaboration for large documents.
With SmartVault’s activity logs, you can also track file actions and permission changes to enforce accountability and transparency during collaboration.
It also has AE256 encryption to protect private workplace information from malware schemes that seek to exploit common cloud storage vulnerabilities. Moreover, it enforces a strong password policy to prevent unauthorized file access.
Best features:
- SmartVault provides cloud-based online document storage with unlimited storage space so you can easily scale your small business. This also enables you to access files on the go and greatly improves collaboration for remote teams.
- You also get templates for building common business documents that you want to work on with teammates. These forms have built-in, progress-tracking features to give you a clear picture of each team member’s contributions to projects.
- It offers advanced security and compliance features such as automated audit trails and bank-grade encryption. In addition to bolstering document security, this also makes it easy for your mid-sized business to observe regulatory compliance.
Pricing:
- 14-day free trial.
- Starting plan: $25/user per month.
Verdict
SmartVault provides excellent bandwidth and low latency for large documents, so I recommend it if you handle huge files and want to streamline storage and collaboration. Nonetheless, its client portal can be a little difficult to use and you may therefore struggle to integrate it into your workflow and resort to other file-sharing methods.
4. DocStar
DocStar has very advanced document analytics.
You can track the performance of your document management workflow to get vital details on user activity and file usage, among other details. This empowers you to enhance the efficiency of document collaborations and your workflow at large.
Moreover, you can improve workforce flexibility and productivity with DocStar’s mobile accessibility features that enable remote file reviews and approvals.
Want to bolster regulatory compliance?
It also gives you more advanced compliance monitoring features than Egnyte for setting and tracking industry-specific metrics. So it can improve regulatory compliance & even completely automate the process to make your small business more efficient.
Best features:
- DocStar gives your startup advanced data visualization dashboards that can automatically create interactive graphs and charts. This makes it easy to communicate and interpret insights to fellow teammates or even stakeholders.
- It has secure communication and collaboration tools, including document versioning and commenting & sharing features. So it can help your organization to nurture teamwork and accelerate problem-solving and project completion.
- DocStar integrates with ERP platforms and business applications so that your team doesn’t waste time manually transferring data across systems. This also helps to centralize data storage to give you full visibility over your information.
Pricing:
- No free trial.
- Contact DocStar for pricing.
Verdict
With DocStar’s analytics, your company can effortlessly keep track of document workflows and collaborative projects in real time to identify key areas of improvement. However, I’ve noticed that its user interface is complex and so you may struggle to navigate its inefficient folder structures and locate very basic file management features.
5. Box
Do you operate in different geographical regions?
With Box Zone, you can set up data storage in line with specific data residency requirements across countries. So it makes it easier to manage business data as per local data privacy and protection laws.
Crucially, you can use password-protected external links to share documents with other collaborators who don’t have a Box account.
It also gives you various methods of creating e-signatures, which enables teammates to remotely approve documents at any time to fast-track projects.
Best features:
- Box gives your business more than 1,500 integrations to link up common business process tools securely. This can help improve productivity and collaboration across different departments, ranging from HR to finance.
- You also get unlimited cloud document storage, with a huge file size upload limit of up to 150 GB, which beats Egnyte’s limit of 100 GB. So there’s a lower chance that you’ll need to split up large files into chunks and this increases efficiency.
- Box Canvas, which comes with voting, digital sticky notes and chat features, enables you to run interactive meetings. You can even draft documents and workflows with its virtual whiteboard feature to streamline collaborative ideation.
Pricing:
- 14-day free trial.
- Starting plan: $17.30/user per month.
Verdict
If your enterprise has to deal with multi-region data protection and storage policies, Box is easily one of the best Egnyte alternatives to help you streamline adherence to these laws. However, I’ve noticed that its starter plan restricts e-signatures to only 10 per user per month, which is significantly lower compared to similar plans other vendors provide.
6. PandaDoc
PandaDoc accommodates various financial platforms.
It allows you to manage financial files in one place through its integration with Salesforce, Stripe, and PayPal. This can help you speed up payment processes.
On top of that, you can also set expiration dates that prevent users from editing documents after a set period to help enforce project deadlines.
Want to win more business deals for your startup?
You can also improve digital assessment management with PandaDoc’s virtual rooms. These enable you to create shared spaces that track shared files and interactions to help you improve collaboration with customers and suppliers.
Best features:
- PandaDoc’s document analytics enable you to track recipient behavior such as links clicked and total time spent on the document. With this information, you can identify performance issues to improve productivity for your mid-sized business.
- You can leverage its content library to create reusable templates with pre-set disclaimers, legal terms, and case studies. Your teammates can then auto-update files with this data for more consistent document creation.
- It lets you create document approval workflows with automated reminders to avoid having to chase after collaborators via email. Furthermore, you can create approval lists for different teams to streamline multi-party document approvals.
Pricing:
- 14-day free trial.
- Starting plan: $19/user per month.
Verdict
If improving collaboration with suppliers and customers is a top priority, PandaDoc’s virtual rooms make it an excellent Egnyte replacement for you to consider. However, I’ve realized that it can distort the layouts of non-PDF documents that you upload into its system, so you may need to convert files into PDF first and this slows you down.
7. DocuWare
DocuWare offers highly scalable and reliable file storage.
You get a cloud-based document management software with 10 GB of space for storing productive document data. It further creates three geo-redundant copies, which come with an extra 30 GB allocation, to protect against data loss by natural disasters.
Moreover, you can use its intelligent indexing technology to create index terms from document content and reduce the need for error-prone manual data entry.
It also simplifies email document management with this Outlook integration module. This enables you to create a shared folder where you can collaborate on email documents and centralize communications as well.
Best features:
- DocuWare offers automated task management that helps you create detailed task assignments. Your teammates even receive email notifications for allocated tasks, and this can help you structure document work to boost efficiency.
- You also get secure, long-term document archiving in its reliable data centers. This allows you to store inactive documents in the cloud to free up local repositories and also simplify audit and compliance processes for your startup.
- It integrates directly with Microsoft Teams to automatically synchronize files between both platforms. You can even include document lists in Teams to provide ready-available references during team brainstorming sessions.
Pricing:
- 30-day free trial.
- Contact DocuWare for pricing.
Verdict
DocuWare is a top Egnyte replacement if you have multiple parties managing a shared business inbox as it can make it easier to centralize, track and share email attachments. However, I’m concerned about DocuWare Cloud’s pricing model which prices storage per instance rather than per user, making it expensive if you run a small team.
8. PairSoft
Want to digitize documents quickly into your ERP?
PairSoft offers accurate OCR scanning technology, which enables you to digitize documents directly into your ERP, CRM, or some other system. As a result, you can reduce manual data entry, which can be very time-consuming and inaccurate.
What’s more, PairSoft offers approval pathways with escalation features to help you streamline document routing and reviews for your small business.
You can also find documents faster with its SmartList query tool, which enables your teammates to share documents more conveniently. So it’s one of the best Egnyte alternatives for reducing document sharing delays that often hinder collaboration.
Best features:
- PairSoft offers ready-to-send audit reports, which are automatically curated from information within your document workflows. This can help your business expedite audit processes and identify and mitigate risks within your processes.
- You also get an intuitive document capture engine that can extract data from paper and electronic forms. It can even recognize intricate details like currency, data, and vendor logos to help you simplify tasks such as invoice processing.
- PairSoft has custom workflows with rule-based progressions that you can use to automate file routing and take out other collaboration bottlenecks for your small business. So it can decrease your administrative work during team projects.
Pricing:
- No free trial.
- Contact PairSoft for pricing.
Verdict
If you struggle to find documents within your business and share them with co-workers, PairSoft’s SmartList query feature can increase data visibility & make it easier to collaborate. Nevertheless, I’ve noticed that mobile accessibility depends on your underlying systems having an integration for this, which can restrict remote file access.
9. Square 9
Square 9 has comprehensive versioning capabilities.
While Egnyte keeps the last three versions of a document, Square 9 offers more advanced document versioning with extensive file histories. This helps you maintain clear audit trails & avoid common office time-wasters like collaborating on outdated files.
With GlobalSearch Go, you get a login-free platform that accommodates thousands of users simultaneously to streamline collaboration for large teams.
Furthermore, Square 9 supports local and cloud file storage, giving you excellent flexibility to store and manage corporate records according to internal policies and your company’s preferences.
Best features:
- Square 9’s web forms automation enables you to collect information online more efficiently and securely store this information directly in the cloud. With multiple users having simultaneous access to the forms, this enhances collaboration.
- It integrates with Microsoft Office 365, SAP, Sage, and Dynamics, to reduce manual data entry and the need to switch between different apps. This also enables real-time collaboration for your business to improve team efficiency.
- Square 9 also enables you to monitor document activity in real-time, restrict file access, and configure feature-level security. Furthermore, it creates trail logs for all document actions which helps you to improve file auditing and security.
Pricing:
- No free trial.
- Starting plan: $50/user per month.
Verdict
Square 9 has a highly scalable platform that can host thousands of users at the same time, so it’s a great choice if you’d like to improve collaboration for very large teams. Nonetheless, I’ve noticed that configuring and managing file user permissions is a complex process and this can make your enterprise’s file-sharing processes tedious.
10. LogicalDOC
Do you need to convert or compress documents?
LogicalDOC supports more document types and extensions than Egnyte and allows you to convert and compress files to improve sharing & lower your storage needs and costs.
What’s more, you get online editing features via its Google Drive integration that enables coworkers to edit documents in the same place they store them.
It also provides advanced business process document automation features like auto-naming and auto-folding. So I rate it among the best Egnyte alternatives for standardizing and automating file naming, routing, and sorting tasks.
Best features:
- LogicalDOC creates a new version of a document with every change, which enables you to easily review document updates. This incremental edit history feature also helps you ensure team members are working with the latest files.
- You get a Drop Spot feature which enables you to perform simple file uploads by dragging and dropping files or entire folders into its archive. This is especially useful for increasing efficiency when you’re uploading multiple files for storage.
- LogicDOC delivers a document calendaring feature that lets you track events associated with documents such as deadlines. You can link multiple users & documents to an event to guide and oversee document work more efficiently.
Pricing:
- 30-day free trial.
- Contact LogicalDOC for pricing.
Verdict
If you frequently need to convert files into different formats to create document types that are compatible with different devices and software, LogicalDOC is a prudent choice. However, I’ve established that it creates a different version for every change you make to a document, which creates so many versions that they can be hard to manage.
Conclusion
Egnyte has a massive data security loophole.
In order to perform data encryption and decryption, it leverages private encryption keys which it manages for you.
So Egnyte’s encryption keys are not truly private because you don’t have full control over them, which invites the risk of potential data leaks & breaches.
A SecurityScorecard study revealed that 98% of businesses experienced data breaches resulting from third-party attack vectors. Therefore, a flawed document storage partner is a massive liability.
This is why you need to use the best Egnyte alternatives in 2024 that let you host encryption keys on your own local servers. Overall, I recommend FileCenter for secure and affordable cloud document storage.
Click here to start your free FileCenter trial and optimize document filing to lower storage expenses and associated risks.
With our software, you’ll get the flexibility to choose between on-premise and cloud deployment to help reinforce data security while bolstering collaboration.
Why FileCenter is the best Egnyte alternative for your business
a) Instant file synching
Egnyte doesn’t always sync files in real-time, especially with regard to large documents such as BIM files. This means that document changes can take a while to reflect, and this hampers collaboration because you can easily work with outdated files.
Conversely, you get real-time local and cloud file synchronization with our software, partly due to our database-free document management system. So file changes your team makes will be perfectly in sync to ensure accurate co-editing and collaboration.
b) Efficient file search
With Egnyte, the search function reveals the most recent documents first, with the files you’re looking for coming below them. So you have to sift through several documents before you get to the ones you need which is massively inefficient.
Meanwhile, FileCenter’s search technology only surfaces relevant results to accelerate file retrieval. You also get full-text document search, which lets you look up a file by its content to filter out results more accurately and quickly reveal what you need.
c) More powerful editing
Engyte is an excellent cloud and file-sharing platform, however, its document editing program is a bit bare bones. So you can struggle to create very complex documents and may end up constantly switching between different editing applications.
With our software, you get advanced document editing features in one platform. For instance, FileCenter’s form generation helps you build documents from scratch quickly and offers broad PDF conversion capabilities that let you work with different file formats.
Click here to schedule your free FileCenter demo to learn how our software can help you lower operational costs, increase efficiency, and enhance collaboration.
