FileCenter: Easy Document Management Software and Powerful Productivity Tools

If you receive a steady inflow of files to a specific folder, FileCenter offers an Inbox to help you keep things moving into your cabinets. Combine this feature with Naming Options and our quick renaming features, and you can literally organize and rename dozens of incoming files with a simple drag-and-drop.

You probably deal with a few common folder layouts. Now turn them into reusable templates. Make them as simple or complex as you'd like, including nested folders many layers deep. Then effortlessly apply your layouts to any drawer or folder. Consistent layouts are critical to an easy-to-use file organization system.

With FileCenter's preview pane, you see documents without opening them. Get real-time previews of Office, image, or PDF files on the fly. Or display your files as large thumbnails so you can see what's inside a whole folder at a glance. FileCenter makes document browsing as easy as thumbing through pages.

Sometimes the quickest way to a document is a full-text keyword search. Find what you need as fast as you can type a query. Search everything, or limit your search to a specific cabinet, drawer, or even folder.

Need to email a file? That's a one-click task in FileCenter. Just select and send. Need to send a Word document as a PDF? No problem, and no extra steps. FileCenter can email most files as PDFs – without changing the original. Even pick a different name. Or zip up multiple files … all on the fly.

Need to put a cabinet on the network? This happens transparently with FileCenter. Because it works with your existing Windows files, everyone in the office can access the same documents without a complex database system. Just put your cabinet on a shared network folder, and you're done.

FileCenter seamlessly inherits all of the folder and file security settings from Windows so you can keep using the security features you're used to. Network administration is made simple through Shared Settings, where you can push out common configurations and even lock down individual features and user access.

A major shortcoming of network drives is the lack of a recycle bin. So FileCenter provides its own. Once you turn this on, FileCenter will keep a copy of files deleted on network drives. That way, if you delete something by mistake, it's no longer gone forever – you can recover it from the recycle bin.

FileCenter is fully compatible with most popular Cloud providers, like Google Drive, OneDrive, and DropBox, giving you access to all of your files on the go. Scanning documents to the Cloud becomes so transparent and automatic that FileCenter doesn't even require a separate feature to do it.

Offices that need an extra level of security will benefit from FileCenter's SharePoint integration. Besides Cloud access, users can take advantage of document check-out and access the full version history for any file. Admins will appreciate that FileCenter seamlessly inherits all of the SharePoint file security rules.

One-click scanning means you can efficiently move paper to PDF using pretty much any desktop scanner (TWAIN compatible). Scan and organize in one step by scanning a document directly into your current filing cabinet. Or scan into the PDF editor for further manipulation.

FileCenter integrates OCR (text recognition) as a seamless part of the scanning process. Literally go from paper to searchable PDF in one mouse click. Use our built-in engines, or your own favorite. Scans look just like the original, but with real text – searchable, indexable, and copyable.

To speed up your scanning, FileCenter can automatically split up documents based on cover-sheet separators. Get multiple files out of a single scan. Better still, separators can become your electronic filing clerk, naming and storing files according to intelligent rules, even pulling data from the documents themselves.

Sometimes all you want from a document is the text. So why create a scan at all? Just send the text straight into Word with a single click that scans the file, extracts the text, and opens it in your favorite word processor.

Do you have old scans you need to search? FileCenter can take care of that for you. Even old documents can get the benefit of OCR with our one-click OCR feature. Alternatively, use the OCR feature to grab the text out of any PDF and send it to Word for editing. Don't just store old documents, repurpose them.

We put a full-fledged PDF editor right into the program, with a tabbed interface to keep multiple PDFs open at once. Open, view, redact, comment and annotate your PDFs. Rearrange pages. Delete them. Edit text and images. You can even fill out forms and sign your PDFs with digital signatures ... without leaving FileCenter.

Most documents can be converted to PDF without ever opening them. Just select the file and click Convert. You'll quickly have a faithful PDF copy without jumping through a single hoop. Adobe Acrobat NOT required ... ever again.

Need to re-use that PDF? Sometimes you have a PDF that you'd like to turn back into a regular Office document. Contracts, letters, or even tables you'd like to have as Word documents or Excel spreadsheets. With FileCenter, you can go from a PDF back into an Office document in seconds. No expertise required.

Saving documents, emails or web pages as PDFs is a snap. Just print them to FileCenter's built-in PDF printer, which will convert them to a PDF you can organize with your other files.

To us, PDF management and file management go hand in hand. That's why we let you combine PDF files right inside your cabinets. Just drop them on each other. Just as easily split PDFs, insert pages, or pull out pages ... without ever opening a file. Working with PDFs doesn't get any easier.