FileCenter: Easy Document Management Software and Powerful Productivity Tools
FileCenter is the most fully-featured and affordable document management software for offices of all sizes. It combines easy scanning and file organization with powerful PDF creation and editing. It also includes OCR, search, and integration with Sharepoint and cloud services like Google Drive, OneDrive and Dropbox. Feature-for-feature, FileCenter delivers at a price the competition can't touch.
Drowning in files? Eliminate the struggle ...
For businesses of all sizes: Financial planners, lawyers, accountants, medical offices, insurance brokers, manufacturing facilities, warehouses – any industry that deals with high volumes of paper – that's who FileCenter was made for. Whether it's invoices or receipts, contracts or quality control documents, financial statements or medical records and estate plans … these industries have been forced to struggle under the weight and cost of full enterprise systems, or go without ... until now.
Everything, under a single, unified interface
Organize your files, scan your paper documents, edit your PDFs, and search your archives from one clean, simple interface in a way that makes sense: electronic filing cabinets. Cabinets "overlay" your Windows files automatically, so you can view your existing files in cabinets without importing them.
Open & save any file type
No compatibility problems here. FileCenter works with any kind file ... or program. Save files natively into your file cabinets from most of your programs, including Microsoft Office – no clumsy importing or add-ons necessary. This integration can be enabled/disabled on a program-by-program basis.
Save files with pre-defined naming rules
The most tedious part about saving a file is now the easiest: picking a name. Name files with a mouse click, from your own list of common names. Include dynamic information if you'd like, things like dates, client names, or information automatically pulled out of the document itself. It's smart, and it's simple.
Manage incoming files with an inbox
If you receive a steady inflow of files to a specific folder, FileCenter offers an Inbox to help you keep things moving into your cabinets. Combine this feature with Naming Options and our quick renaming features, and you can literally organize and rename dozens of incoming files with a simple drag-and-drop.
Ensure consistent folder layouts with templates
You probably deal with a few common folder layouts. Now turn them into reusable templates. Make them as simple or complex as you'd like, including nested folders many layers deep. Then effortlessly apply your layouts to any drawer or folder. Consistent layouts are critical to an easy-to-use file organization system.
Quickly preview documents without opening them
With FileCenter's preview pane, you see documents without opening them. Get real-time previews of Office, image, or PDF files on the fly. Or display your files as large thumbnails so you can see what's inside a whole folder at a glance. FileCenter makes document browsing as easy as thumbing through pages.
Search your desktop & network as easily as you search the web
Sometimes the quickest way to a document is a full-text keyword search. Find what you need as fast as you can type a query. Search everything, or limit your search to a specific cabinet, drawer, or even folder.
Email files … as PDFs
Need to email a file? That's a one-click task in FileCenter. Just select and send. Need to send a Word document as a PDF? No problem, and no extra steps. FileCenter can email most files as PDFs – without changing the original. Even pick a different name. Or zip up multiple files … all on the fly.
Easily share documents on your network
Need to put a cabinet on the network? This happens transparently with FileCenter. Because it works with your existing Windows files, everyone in the office can access the same documents without a complex database system. Just put your cabinet on a shared network folder, and you're done.
Easily administer your network
FileCenter seamlessly inherits all of the folder and file security settings from Windows so you can keep using the security features you're used to. Network administration is made simple through Shared Settings, where you can push out common configurations and even lock down individual features and user access.
Recover deleted network files
A major shortcoming of network drives is the lack of a recycle bin. So FileCenter provides its own. Once you turn this on, FileCenter will keep a copy of files deleted on network drives. That way, if you delete something by mistake, it's no longer gone forever – you can recover it from the recycle bin.
Access files in the cloud
FileCenter is fully compatible with most popular Cloud providers, like Google Drive, OneDrive, and DropBox, giving you access to all of your files on the go. Scanning documents to the Cloud becomes so transparent and automatic that FileCenter doesn't even require a separate feature to do it.
Integrate with Microsoft SharePoint
Offices that need an extra level of security will benefit from FileCenter's SharePoint integration. Besides Cloud access, users can take advantage of document check-out and access the full version history for any file. Admins will appreciate that FileCenter seamlessly inherits all of the SharePoint file security rules.
Exceptionally streamlined document scanning
Move paper into your cabinets as fast as your scanner can pull it through. Scan in place, or use intelligent document separators to do the tedious work of naming and filing for you. With FileCenter, create an unbelievably quick and easy workflow for processing paper documents into filed, organized, and fully-searchable PDFs.
Scan to PDF
One-click scanning means you can efficiently move paper to PDF using pretty much any desktop scanner (TWAIN compatible). Scan and organize in one step by scanning a document directly into your current filing cabinet. Or scan into the PDF editor for further manipulation.
Automatically OCR all new scans
FileCenter integrates OCR (text recognition) as a seamless part of the scanning process. Literally go from paper to searchable PDF in one mouse click. Use our built-in engines, or your own favorite. Scans look just like the original, but with real text – searchable, indexable, and copyable.
Separate & save scans automatically
To speed up your scanning, FileCenter can automatically split up documents based on cover-sheet separators. Get multiple files out of a single scan. Better still, separators can become your electronic filing clerk, naming and storing files according to intelligent rules, even pulling data from the documents themselves.
Scan to Word
Sometimes all you want from a document is the text. So why create a scan at all? Just send the text straight into Word with a single click that scans the file, extracts the text, and opens it in your favorite word processor.
OCR existing scans
Do you have old scans you need to search? FileCenter can take care of that for you. Even old documents can get the benefit of OCR with our one-click OCR feature. Alternatively, use the OCR feature to grab the text out of any PDF and send it to Word for editing. Don't just store old documents, repurpose them.
Built-in PDF Editor and tools to meet all your PDF needs
FileCenter embraces PDF. Create PDFs. Drop PDFs on each other to combine them. Split them, merge them, and add or delete pages with equal ease. FileCenter has built-in PDF tools and a feature-complete PDF editor on par with Acrobat Professional. It supports highlighting, comments, stamps, and editing out of the box – and it makes it easy for a novice. PDF isn't an afterthought with FileCenter, it's integral.
Perform any kind of PDF editing from within FileCenter
We put a full-fledged PDF editor right into the program, with a tabbed interface to keep multiple PDFs open at once. Open, view, redact, comment and annotate your PDFs. Rearrange pages. Delete them. Edit text and images. You can even fill out forms and sign your PDFs with digital signatures ... without leaving FileCenter.
Convert to PDF with one click
Most documents can be converted to PDF without ever opening them. Just select the file and click Convert. You'll quickly have a faithful PDF copy without jumping through a single hoop. Adobe Acrobat NOT required ... ever again.
Convert PDFs to Word or Excel
Need to re-use that PDF? Sometimes you have a PDF that you'd like to turn back into a regular Office document. Contracts, letters, or even tables you'd like to have as Word documents or Excel spreadsheets. With FileCenter, you can go from a PDF back into an Office document in seconds. No expertise required.
Save anything into FileCenter as a PDF
Saving documents, emails or web pages as PDFs is a snap. Just print them to FileCenter's built-in PDF printer, which will convert them to a PDF you can organize with your other files.
Stack, join & split PDFs
To us, PDF management and file management go hand in hand. That's why we let you combine PDF files right inside your cabinets. Just drop them on each other. Just as easily split PDFs, insert pages, or pull out pages ... without ever opening a file. Working with PDFs doesn't get any easier.
FileCenter is 4 times easy
- Easy to install. FileCenter can be rolled out in no time. Just download the setup file, run it, and get to work. It uses the Windows file system to store files, eliminating complex databases, so it's ready to go as soon as it's installed.
- Easy to learn. FileCenter is very intuitive. New users instantly pick up its "cabinet" paradigm, and immediately feel comfortable with its user interface. We also have heaps of how-to videos available for any level of user.
- Easy to use. Although FileCenter is big on features, it isn't big on complexity. Our goal with creating it was to design software our own fathers could use. While other document management suites can be very cumbersome, FileCenter has a simple interface that makes sense immediately.
- Easy on the Wallet. FileCenter isn't just a leader in document management. It's also the leader in low-cost document management. You pay a single one-time fee, and then you own it. No painful monthly charges, no hidden gotchas. You can deploy it to your entire office without breaking the bank.
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