Documentation has changed. Humanity has progressed from drawing cuneiform in clay tablets to storing emojis in the cloud, and in the process, online document security has emerged as a perennial priority for modern businesses. For as long as innovators have …
The No-Nonsense Guide to Storing Documents Online Securely Read more »
One of technology’s greatest benefits is that it enables collaboration across different computers, offices, countries, or continents. However, sometimes that accessibility can be a bad thing: When you don’t want others to make changes to your documents, you might want …
While tortoises have a reputation for longevity, the bowhead whale can live nearly twice as long: 200 years or more. Not to be outdone, the ocean quahog, a type of clam, is said to live over 500 years. On the …
How to Create a Workable Document Retention Policy Read more »
Enterprise content management (ECM) is a broad category for all the activities of managing the lifecycle of the “content” that flows through your organization. This content comes in many different shapes and sizes: consumer data, contracts, logos, emails, ads, and …
How to Get Started with Digital Asset Management Read more »
Document management is a challenge for every organization, but despite the headache, it’s an important part of conducting business. A document management system is a strategy for collecting, storing, organizing, and retrieving documents vital to accounting firms, car washes, and …
3 Challenges of a Document Management System No One Will Tell You About Read more »
JPG, PDF, XLS, GIF, DOC, PPT, EXE, WAV, PNG … The canon of file formats grows larger every day. Staying familiar with the most popular file formats and what makes them useful can be intimidating, but mastering the ins and …
The Ins and Outs of CSV Files: Open, Read, Convert and Merge Read more »
Secure, customizable, and universally compatible—PDFs are the industry standard file format. PDFs can be a few sentences of plain text or hundreds of pages of photos, animated gifs, and even videos, so compressing PDFs isn’t a luxury. It’s an essential …
How to Compress PDF Files: 6 Tools and Techniques Read more »
“Paper thin” is the de facto way to describe something so thin it’s practically non-existent. How thin is paper, though? If an average ream of paper is about 2 inches thick, then each of its 500 sheets is only 0.004 …
What is a Digital Mailroom and Why do You Need One? Read more »
A process flow document can help eliminate confusion, create consistency, and provide a roadmap for unknown territory. To create these essential tools, you first should know when to use a process flow document, what components they contain, and how you …
What is a process flow document, and how to create it? Read more »
Shocking but unsurprising: the average office worker spends upwards of a quarter of their time simply looking for documents. And that’s just documents that are correctly filed—each misfiled document costs companies an average of $120 in labor just to find …