Document Management, Scanning & PDF Software

If you receive a steady inflow of files to a specific folder, FileCenter can show you a split view with this inbox on top, and your regular cabinets on the bottom. It's then easy to move the incoming files into your cabinets. Combine this feature with Naming Options and the Drop Renaming feature, and you can literally organize and rename dozens of incoming files with a simple drag-and-drop.

Make setting up standardized folder structures a piece of cake by turning folder layouts into reusable templates. You can define reusable folder layouts that are as simple or complex as you like, including nested folders many layers deep. You can then apply these layouts to any drawer or folder. They become especially useful when you add new drawers or folders – apply a folder layout at the same time. Consistent layouts are critical to an easy-to-use file organization system.

With FileCenter's preview pane, you no longer need to open a document just to check if it's the one you need. Easily see real-time previews of Office, image, or PDF files on the fly, just by clicking on them. Files also have thumbnails rather than uniform icons, so you can see what's inside a whole folder at a glance. FileCenter makes document browsing as easy as thumbing through a folder of paper documents.

Sometimes the quickest way to a document is a full-text keyword search. Find what you need as fast as you can type a query. Search everything, or limit your search to a specific cabinet, drawer, or even folder. With FileCenter Professional document management software, you can also search the whole network. And in-place searching lets you quickly search a drawer or folder without leaving your current location.

Send any kind of file as an attachment with a single click. Just select and send. Need to send it as a PDF? No problem, and no extra steps. FileCenter can turn the attachment into an uneditable PDF, plus change its name as you attach it, or even zip up multiple files … all on the fly.

Need to put a cabinet on the network? This happens transparently with FileCenter. Because it works with your existing Windows files, everyone in the office can access the same documents without a complex database system. Just put your cabinets on a shared network folder, then point all your users to the shared cabinets. They'll all automatically share the same files, and any changes will be visible to everyone immediately.

Concerned about security? FileCenter seamlessly inherits all the folder and file security settings from Windows. Keep using the security features you're used to, but with better file organization! Network administration is simple through Shared Settings, where you can share cabinets, folder layouts, predefined filenames – and lock down individual features and user access.

A major shortcoming of network drives is the lack of a recycle bin. So FileCenter provides its own. Once you turn this on, FileCenter will keep a copy of files deleted on network drives. That way, if you delete something by mistake, it's no longer gone forever – you can recover it from the recycle bin.

FileCenter is fully compatible with most popular cloud providers, like DropBox, SugarSync, Google Drive, and Microsoft OneDrive. Your FileCenter files can viewed on your local PC, or through your cloud provider when you're on the go. Scanning to the cloud becomes so transparent and automatic that FileCenter doesn't even require a separate feature to do it.

Offices that need an extra level of security and availability will benefit from FileCenter's SharePoint integration. Besides Cloud access, users can take advantage of document check-out and access the full version history of any file. Admins will appreciate that FileCenter seamlessly inherits all of the SharePoint file security rules.

One-click scanning means you can efficiently move paper to PDF using pretty much any desktop scanner (TWAIN compatible). You can also scan and organize in one step by scanning a document directly into your current location. Just click Scan and the document will be added there automatically. For more flexibility, you can adjust the scan parameters and options.

FileCenter integrates OCR (text recognition) as a seamless part of the scanning process. Literally go from paper to searchable PDF in one mouse click. Use our built-in engines, or your own favorite. As the scan comes in, FileCenter identifies the text on each page and inserts it invisibly in the resulting PDF. It looks just like the original document, but the scanned picture has real text behind it – searchable, indexable, and copyable.

To speed up your scanning, FileCenter can automatically split a stack of documents into individual files based on cover-sheet separators. Scan a whole stack of paper and let FileCenter worry about putting everything into the right PDFs. Better still, let it also worry about where to save each file, using routing instructions so the documents go into the right folders straight from the scanner.

Sometimes all you want from a document is the text. So why create a scan at all? Just get the text you want straight into Word with a single click that scans the file, extracts the text, and opens it in your favorite word processor.

If you have previously scanned documents, FileCenter can make them searchable and indexable with OCR. Alternatively, just pull the text out of a PDF and send it to your word processor for editing. Now it's simple to turn scanned documents into Word files, scanned tables into Excel spreadsheets, etc. Just select the file and click the Recognize Text button. FileCenter will discover the text in the scanned image and do what you want with it.

Why should you have to leave your document management system to work on PDFs? PDF manipulation has become so important that we built a fully-fledged PDF editor right into the program, with a tabbed interface to keep multiple PDFs open at once. You can open, view, mark up, comment and annotate your PDFs all from within FileCenter. Insert or delete pages, rearrange them, extract them into new files, or move pages between files. You can even fill out forms and sign your PDFs with digital signatures.

Most documents can be converted to PDF without ever opening them. Just select the file and click Convert. You'll quickly have a faithful PDF copy without jumping through a single hoop. You don't need to open the file, print it, or even have Adobe Acrobat installed on your computer.

Sometimes you have a PDF that you'd like to turn back into a regular Office document. Like turning a PDF of a contract back into a Word file for editing or a PDF table back into an Excel spreadsheet. With FileCenter, you can go from a PDF back into an Office document in seconds. No technical know-how or expertise required.

Saving documents, emails or web pages as PDFs is a snap. Just print them to FileCenter's built-in PDF printer, which will convert them to a PDF you can organize with your other files.

Working with PDF files is a vital daily task, one that your document management software should support natively. In FileCenter Professional, you can "stack" or combine PDF files right inside your cabinets. Just drop them on each other. You can just as easily split apart files, insert files into each other, and pull out individual pages. Simple wizards help you manipulate your PDFs without even having to open them. Working with PDFs doesn't get any easier.