{"id":1123,"date":"2023-04-18T16:00:51","date_gmt":"2023-04-18T22:00:51","guid":{"rendered":"https:\/\/www.filecenter.com\/blog\/?p=1123"},"modified":"2025-05-12T10:32:12","modified_gmt":"2025-05-12T16:32:12","slug":"5-small-business-bookkeeping-software-in-2023","status":"publish","type":"post","link":"https:\/\/www.filecenter.com\/blog\/5-small-business-bookkeeping-software-in-2023\/","title":{"rendered":"5 Small Business Bookkeeping Software in 2025"},"content":{"rendered":"\n<p>When it comes to small business bookkeeping software, there are a lot of different options on the market. A recent report revealed that there is at least <a href=\"https:\/\/accounting-software.financesonline.com\/\">1,400 accounting-related<\/a> software today. It can be challenging to decide which is best for your business.&nbsp;<\/p>\n\n\n\n<p>We\u2019ll discuss five popular bookkeeping software programs and their features. We\u2019ll also give you a breakdown of the pros and cons of each program so that you can make an informed decision about which one is right for you.<\/p>\n\n\n\n<p>But first, let\u2019s review how bookkeeping software helps small businesses and how they differ from accounting systems.<\/p>\n\n\n\n<!--more-->\n\n\n\n<p><strong><em>Key takeaways:<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Bookkeeping software helps small businesses by automating the process of tracking financial transactions, including sales, purchases, payments, and receipts.<\/li>\n\n\n\n<li>Bookkeeping software tracks financial transactions and generates reports. Accounting systems are typically more complex and include features such as tax preparation.<\/li>\n\n\n\n<li>SaaS-based bookkeeping software is a type of software delivered via the internet, meaning you can access it from anywhere, and you don\u2019t have to install it on your computer. SaaS-based also means that the provider takes care of your updates and maintenance.<\/li>\n\n\n\n<li>Five popular <a href=\"https:\/\/www.filecenter.com\/blog\/best-document-management-software-for-accountants\/\">bookkeeping software for small businesses<\/a> are Quickbooks Online, Xero, Freshbooks, Wave, and Sage 50cloud.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How Does Bookkeeping Software Help Small Businesses?<\/h2>\n\n\n\n<p>Bookkeeping software helps small businesses by automating the process of tracking financial transactions, including sales, purchases, payments, and receipts. The software can also generate <a href=\"\/blog\/3-big-benefits-of-going-paperless-for-small-businesses\/\">paperless reports<\/a> so business owners can see where their money is going and make informed decisions about their spending.<\/p>\n\n\n\n<p>The features of bookkeeping software vary depending on the program, but most programs include basic features such as sales tracking, purchase tracking, payment processing, and reporting. Some programs offer more advanced features such as inventory management, time tracking, and project management.<\/p>\n\n\n\n<p>Bookkeeping software facilitates double-entry bookkeeping, where the user enters every financial transaction twice, once as a debit and once as a credit. Double-entry bookkeeping helps to ensure accuracy and prevent errors.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Do you need bookkeeping software for your small business?\" width=\"605\" height=\"340\" src=\"https:\/\/www.youtube.com\/embed\/GQivJ4NDG48?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How Is Bookkeeping Software Different from an accounting system?<\/h2>\n\n\n\n<p>Bookkeeping and accounting are essential parts of managing your business finances. While the two can seem quite similar, there are a few differences.<\/p>\n\n\n\n<p><a href=\"\/blog\/the-quick-guide-to-bookkeeping-for-small-businesses\/\">Bookkeeping<\/a> concentrates on documenting and organizing financial data, while accounting interprets the data. You can think of bookkeeping as recording business transactions and accounting as analyzing business performance.<\/p>\n\n\n\n<p>That said, bookkeepers working for smaller companies might perform primary accounting duties.&nbsp;<\/p>\n\n\n\n<p>Bookkeeping software is different from an accounting system and reflects the role of a bookkeeper. Bookkeeping software tracks financial transactions and generates reports. Accounting systems are typically more complex and include features such as tax preparation.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><a href=\"https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"609\" height=\"418\" src=\"https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1.png\" alt=\"Venn diagram showing the differences and similarities between bookkeeping and accounting software\" class=\"wp-image-1126\" style=\"width:457px;height:314px\" srcset=\"https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1.png 609w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1-300x206.png 300w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1-100x69.png 100w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1-150x103.png 150w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1-200x137.png 200w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1-450x309.png 450w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-1-600x412.png 600w\" sizes=\"auto, (max-width: 609px) 100vw, 609px\" \/><\/a><figcaption class=\"wp-element-caption\">Image source: https:\/\/medium.com\/@bookkeepingvirtuous\/what-is-the-difference-between-a-bookkeeper-and-an-accountant-c509a87398cf<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Questions to Ask When Selecting a Bookkeeping Software<\/h2>\n\n\n\n<p>When selecting a bookkeeping software, there are a few critical questions you should ask:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How easy is the software to use?<\/li>\n\n\n\n<li>Does the software have all of the features I need?<\/li>\n\n\n\n<li>How much does the software cost?<\/li>\n\n\n\n<li>Is the software compatible with my accounting system?<\/li>\n<\/ul>\n\n\n\n<p>Lastly, ask if the bookkeeping software is SaaS-based. Why?&nbsp;&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/www.optimizely.com\/insights\/blog\/ecommerce-on-premise-vs-saas\/\">SaaS-based<\/a> bookkeeping software is a type of software delivered via the internet, meaning you can access it from anywhere, and you don\u2019t have to install it on your computer. SaaS-based also means that the provider takes care of your updates and maintenance, and the software can scale as your business grows.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5 Leading Small Business Bookkeeping Software<\/h2>\n\n\n\n<p>Now that we\u2019ve answered some basic questions about bookkeeping software let\u2019s look at five of the most popular programs on the market.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. QuickBooks Online<\/h3>\n\n\n\n<p>QuickBooks Online is one of the market\u2019s most popular bookkeeping software programs. It offers a variety of features that make it a good choice for small businesses, including the ability to track income and expenses, create invoices and estimates, manage inventory, and run reports. However, those who have grown accustomed to the functionalities of the desktop version may not find switching to QuickBooks Online a smooth transition. The features and user interface are different.<\/p>\n\n\n\n<p>QuickBooks offers three different pricing plans:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Simple Start: $30\/month<\/li>\n\n\n\n<li>Essentials: $55\/month&nbsp;<\/li>\n\n\n\n<li>Plus: $85\/month<\/li>\n\n\n\n<li>Advanced: $200\/month<\/li>\n<\/ul>\n\n\n\n<p>Pros:&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Excellent dashboard<\/li>\n\n\n\n<li>Feature-rich<\/li>\n<\/ul>\n\n\n\n<p>Cons:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Limited customer support<\/li>\n\n\n\n<li>Some users find the online version lacking compared to the desktop version<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><a href=\"https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"583\" src=\"https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-1024x583.png\" alt=\"The dashboard for Quickbooks Online, a small business bookkeeping software\" class=\"wp-image-1125\" style=\"width:768px;height:437px\" srcset=\"https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-1024x583.png 1024w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-300x171.png 300w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-768x437.png 768w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-100x57.png 100w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-150x85.png 150w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-200x114.png 200w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-450x256.png 450w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-600x342.png 600w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2-900x512.png 900w, https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2023\/03\/small-business-bookkeeping-software-2.png 1219w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><figcaption class=\"wp-element-caption\">Image source: https:\/\/www.teachucomp.com\/the-dashboard-page-in-quickbooks-online-instructions\/<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">2. PrecisionBooks<\/h3>\n\n\n\n<p>PrecisionBooks is a streamlined bookkeeping platform built for today&#8217;s small business owners who need financial clarity without accounting complexity. This cloud-based solution has gained popularity for its balance of powerful features and user-friendly design.<\/p>\n\n\n\n<p>The software specializes in automated transaction reconciliation using its proprietary SmartMatch technology, which reduces manual data entry by up to 85%. Its mobile-first approach ensures business owners can manage finances on the go, with secure biometric authentication for sensitive operations.<\/p>\n\n\n\n<p><strong>Pricing Plans:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Starter: $15\/month (200 transactions, 1 user)<\/li>\n\n\n\n<li>Business: $32\/month (unlimited transactions, 3 users)<\/li>\n\n\n\n<li>Enterprise: $59\/month (includes inventory management, unlimited users)<\/li>\n<\/ul>\n\n\n\n<p><strong>Pros:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Industry-specific templates for 30+ business types<\/li>\n\n\n\n<li>Comprehensive tax compliance updates<\/li>\n\n\n\n<li>Excellent multicurrency support<\/li>\n\n\n\n<li>Intuitive financial forecasting tools<\/li>\n<\/ul>\n\n\n\n<p><strong>Cons:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Limited third-party integrations compared to competitors<\/li>\n\n\n\n<li>Customer support only available during business hours<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">3. FreshBooks<\/h3>\n\n\n\n<p>FreshBooks has automation and customization features that enable you to send recurring invoices and accept online payments. FreshBooks offers three different pricing plans:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Lite: $15\/month&nbsp;<\/li>\n\n\n\n<li>Plus: $25\/month&nbsp;<\/li>\n\n\n\n<li>Premium: $45\/month<\/li>\n<\/ul>\n\n\n\n<p>Pros:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Easy to use<\/li>\n\n\n\n<li>Provides a variety of features<\/li>\n\n\n\n<li>Excellent customer support<\/li>\n\n\n\n<li>Affordable pricing for the features offered<\/li>\n\n\n\n<li>SaaS-based<\/li>\n<\/ul>\n\n\n\n<p>Cons:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Some users find the software difficult to navigate<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">4. Wave Accounting<\/h3>\n\n\n\n<p>Wave Accounting is a popular bookkeeping software program that offers many of the same features as QuickBooks, Xero, and FreshBooks.&nbsp;<\/p>\n\n\n\n<p>Wave Accounting is a free bookkeeping software program. While it does have paid add-ons, the principal software is free to use.&nbsp;<\/p>\n\n\n\n<p>Pros:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Easy to use<\/li>\n\n\n\n<li>Free to use for businesses with basic needs<\/li>\n\n\n\n<li>SaaS-based<\/li>\n<\/ul>\n\n\n\n<p>Cons:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Doesn\u2019t have projects and time tracking<\/li>\n\n\n\n<li>Limited customer support<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">5. Sage 50cloud<\/h3>\n\n\n\n<p>Sage 50cloud features report groups that allow you to combine financial statements, reports, and views and print them in a batch. Sage 50cloud has three different pricing plans:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Pro: $35\/month&nbsp;<\/li>\n\n\n\n<li>Premium: $55\/month&nbsp;<\/li>\n\n\n\n<li>Quantum: $90\/month<\/li>\n<\/ul>\n\n\n\n<p>Pros:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Easy to use<\/li>\n\n\n\n<li>Offers a variety of features<\/li>\n\n\n\n<li>Affordable pricing for the features offered<\/li>\n\n\n\n<li>Excellent customer support<\/li>\n\n\n\n<li>SaaS-based<\/li>\n<\/ul>\n\n\n\n<p>Cons:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Some users find the software difficult to navigate<\/li>\n<\/ul>\n\n\n\n<p>No matter which bookkeeping software program you choose, make sure that it offers the features your small business needs and is easy to use. Also, read reviews of the software before you purchase it to see what other users have to say about it.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Tie it All Together with FileCenter<\/h2>\n\n\n\n<p>FileCenter is a robust, feature-rich <a href=\"https:\/\/www.filecenter.com\/blog\/best-document-management-software\/\">small business document management software<\/a> that can help you  record, process, and store business documents.<\/p>\n\n\n\n<p><a href=\"\/sales.php\"><strong><em>Schedule<\/em><\/strong><\/a><strong><em> a demo today to learn how FileCenter can enable your bookkeeping by managing your digital documents.<\/em><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When it comes to small business bookkeeping software, there are a lot of different options on the market. A recent report revealed that there is at least 1,400 accounting-related software today. It can be challenging to decide which is best &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"more-link\" href=\"https:\/\/www.filecenter.com\/blog\/5-small-business-bookkeeping-software-in-2023\/\"> <span class=\"screen-reader-text\">5 Small Business Bookkeeping Software in 2025<\/span> Read More &raquo;<\/a><\/p>\n","protected":false},"author":3,"featured_media":2970,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[4],"tags":[298,297],"table_tags":[],"class_list":["post-1123","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-efficiency","tag-bookkeeping-vs-accounting","tag-saas-based-software"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>5 Small Business Bookkeeping Software in 2025<\/title>\n<meta name=\"description\" content=\"When it comes to small business bookkeeping software, there are many different options on the market. 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