Key Takeaways:<\/em><\/strong><\/p>\n\n\n\n Document management includes both physical and digital documents. In the past, all documents were physical, and document management was centered around organizing paperwork and keeping the wrong hands out of the document room. Today, the business landscape has undergone a radical digital transformation<\/a> accelerated by Covid-19, and the balance has shifted towards digital documentation.<\/p>\n\n\n\n The ISO 9000 family of certifications is an international quality standard in which businesses can become certified. These standards have become a popular way for organizations to advertise their high quality. The ISO 9001:2015<\/a> standards for document control include the following elements:<\/p>\n\n\n\n Thankfully, tools like FileCenter<\/a> make document control straightforward and accessible for even novice users.<\/p>\n\n\n\n So, what\u2019s the difference between document control and document management? By the book, document management refers to the storage and processing of documents, while document control includes the security and long-term versioning of documents. If that distinction doesn\u2019t seem important to you, don\u2019t worry. It\u2019s not.<\/p>\n\n\n\n Colloquially, \u201cdocument control\u201d and \u201cdocument management\u201d are interchangeable, and you can complete your document control within \u201cdocument management\u201d software. While the distinction between control and management is important for some academic discussions, the substantial overlap between the concepts and the colloquial equivocation of their terms makes the distinction unimportant for the day-to-day functioning of your successful business. For this guide, \u201cdocument control and management\u201d describes the larger picture of the documentation lifecycle: everything from acquisition to deletion and everything in between.<\/p>\n\n\n\n While modern workplaces still occasionally use Rolodex<\/a> and Wite-Out<\/a>, digital tools have all but replaced analog methods of storing, modifying, and accessing documents.<\/p>\n\n\n\n Scanning documents is a ubiquitous part of office life. This now-routine technological feat is the foundational technology for digital document management as it allows businesses to digitally store natively digital documents and physical documents that users have digitally scanned.<\/p>\n\n\n\n While scanning documents directly from your mobile device is possible, high-quality scanners are the best way to produce high-quality digital copies of your paper documents.<\/p>\n\n\n\n\n
Defining Document Control and Management<\/h2>\n\n\n\n
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![\"Document](\"https:\/\/www.filecenter.com\/blog\/wp-content\/uploads\/2022\/11\/Image-1.jpg\")
<\/a>Building Blocks of Document Control and Management<\/h2>\n\n\n\n
Document Scanning<\/h3>\n\n\n\n